Location: London, United Kingdom
Category: Event Planning
Salary: 25,000 - 35,000 GBP / yearly
Full-time
White Rabbit Studios is seeking reliable and proactive Freelance Event Coordinators to support the smooth delivery of brand activations, private hires, and creative events across our dynamic Shoreditch venue.
Supporting the full delivery of events from setup through to wrap-down
Acting as an on-site point of contact during live events, escalating key issues to the Event Manager as needed
Preparing event spaces to high presentation and hospitality standards, including layout, tech prep, furniture, and F&B coordination
Liaising with suppliers and vendors for deliveries, collections, and hired equipment
Monitoring and replenishing stock levels (e.g., drinks, consumables, cleaning products)
Completing and updating day sheets, tracking stock usage and key details for post-event invoicing
Assisting with studio resets and reinstatement following each booking
Maintaining cleanliness and presentation across all areas during and after events
Providing feedback on operational processes and supporting team improvements
Remaining adaptable, calm, and solutions-focused in a fast-paced, client-facing environment
Experience in events, hospitality, studio, or venue-based roles
Strong communication skills and client-facing experience
Detail-oriented with a service-first mindset
Ability to work hands-on and take initiative
Flexible freelance role with shift-based schedule
Opportunity to work on a variety of events and projects
Professional development and growth potential
Join a dynamic team in the heart of Shoreditch
Contribute to the creation of memorable events and experiences
Work with a supportive and collaborative environment