Accounts Payable Assistant at White Cube - London, Accounts Payable Assistant - White Cube

Accounts Payable Assistant

White Cube

Location: London, United Kingdom

Category: Finance

Salary: 32,000 - 32,000 GBP / yearly

Temporary

Job Description

We are looking for an Accounts Payable Assistant to join the Finance team on a 6-month fixed-term contract. The successful candidate will support the day-to-day accounts payable processes, ensuring timely and accurate management of invoices, expenses, and supplier payments.

Responsibilities

  • Receive, review, and process supplier invoices and employee expenses using Concur, Compleat, and Sage.
  • Ensure invoices are correctly coded, authorised, and entered into the accounting system.
  • Match invoices to purchase orders where applicable.
  • Verify inventory details for artwork-related invoices and ensure costs are accurately posted.
  • Check for missing information, such as artwork references, and follow up as necessary.
  • Prepare weekly payment runs and ensure all payments are made accurately and on time.
  • Reconcile supplier statements and promptly resolve any discrepancies.
  • Maintain positive relationships with suppliers and respond professionally to queries.
  • Approve and process invoices under set thresholds.
  • Review and process employee expense claims, ensuring they align with company policies and travel guidelines.
  • Ensure all receipts are itemised and correctly coded before final approval.
  • Assist in maintaining and improving the expense management system (Concur).
  • Perform weekly reconciliations for bank accounts across multiple entities and currencies.
  • Cross-check that payments and receipts are correctly posted in the system.
  • Update currency exchange rates for relevant accounts.
  • Ensure supplier and expense data remains up-to-date and accurate.
  • Reconcile VAT statements with paid invoices and support international VAT reporting requirements.
  • Maintain organised and complete records for audits and compliance purposes.
  • Monitor the finance email inbox, ensuring all queries are addressed or allocated promptly.
  • Assist with adding suppliers and maintaining codes in the financial systems.
  • Provide support to the wider Finance team as required, including training staff on processes.

Qualifications

  • Previous experience in an Accounts Payable role is essential.
  • Proficiency with financial systems such as Concur, Compleat, and Sage.
  • Excellent attention to detail with a high level of accuracy.
  • Strong organisational skills, with the ability to prioritise workload and manage tight deadlines.
  • Demonstrated ability to process a high volume of transactions efficiently and effectively.
  • Strong communication skills, both written and verbal, for liaising with internal teams and external suppliers.
  • Proficiency in Microsoft Office, particularly Excel.
  • Ability to work both independently and collaboratively within a team.
  • Experience in handling international VAT and multi-currency accounts is a plus.

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