Personal Assistant at Leading Media Company

Organising and maintaining the diary for Directors supported by the role, prioritising daily workload and booking all meetings to ensure the Director's time is managed efficiently.

Minimising Directors' workloads and use of time by actioning all possible correspondence, forwarding it to relevant direct reports, and ensuring follow-up action.

Booking and coordinating all travel and accommodation as directed, ensuring all bookings are made within the travel and expense policy.

Submitting expense reports on behalf of Directors supported by the role as proxy.

Organising and coordinating all aspects of internal and external meetings as requested.

Organising events as required.

Managing scheduling for annual operating planning (AOP) meetings for the UK and OEMEA.

Supporting meetings and events ad hoc as required, for example, taking minutes, sending out agendas.

Actioning all general administration requirements, including but not limited to post and courier requirements, and office supplies.

Creating an efficient centralised collation and sharing point for the Director and team input.

Supporting other executives as required in the absence of other personal assistants and executive assistants.